Smart expense categorization and policy enforcement

Problem

Expense reports are error-prone: wrong categories, missing receipts, policy violations caught weeks later. Finance teams spend hours reviewing and correcting submissions.

Solution

The AI agent reads receipts (OCR), auto-categorizes expenses by GL code, checks each against company policy (meal limits, pre-approval thresholds, banned vendors), and flags violations before approval.

Benefits

• 90% auto-categorization accuracy
• Real-time policy enforcement
• 70% reduction in expense review time
• Fraud and anomaly detection

How to get started

1. 1

   Configure expense policies

   Load your expense policy into the agent: per-diem limits, pre-approval thresholds, allowed categories, and banned vendors.

2. 2

   Connect expense platform

   Integrate with your expense tool (Expensify, Brex, Ramp, SAP Concur). The agent reads submissions in real time.

3. 3

   Enable and refine

   Turn on auto-categorization and policy checks. Review flagged items for the first month to calibrate sensitivity. Adjust policy rules as needed.

Recommended tools

Brex, Ramp, Expensify. See the full list on the AI Accounting Agent pillar page.