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Offload your calendar, inbox, and meeting prep to an AI agent. Reclaim 20+ hours a week to focus on deep work and strategy.
An AI executive assistant lives in the inbox and the calendar: it triages every email into a small set of decisions, drafts the replies in your voice, prepares a one-page brief before each external meeting from the CRM, the previous emails and the news, assembles the weekly report, and sends the reminders. It never sends an email without your click until a message type has earned it, and it never books a meeting outside the rules you set. For an executive it returns an hour a day; for a human EA it removes the part of the job that was reading and retyping, and leaves the part that was judgement and relationships.
If two of these are yours, the processes below are where to start. Free audit — or read on.
What we build
from $197/ month
4 ready executive assistant workflows on n8n — set up, hosted and maintained for you. You keep the JSON.
from $2,000one-time
Built for your systems and rules on Claude and n8n. Live in 2–4 weeks with documentation and a walkthrough; maintenance optional from $99/month.
12Hours
/Week Reclaimed Per Partner — AI Executive Assistant Agent for a PE Firm
What you get
The 3 outcomes teams name first — measured on the process, not promised in a deck.
End the scheduling back-and-forth ping pong via email
Never enter a meeting unprepared thanks to auto-generated dossiers
Hit inbox zero daily with AI drafting context-aware replies
Real deployments
Real outcomes from real builds — not marketing copy.
All case studies/Week Reclaimed Per Partner
How a mid-market private equity firm deployed AI executive assistants to automate scheduling, deal flow coordination, and portfolio reporting for its 6 partners.
Read deployment →10HoursSaved Per Week
A startup CEO deployed an AI executive assistant to manage email triage, meeting scheduling, and travel booking—reclaiming 10 hours per week for strategic work.
Read deployment →How it works
3 steps, none of them yours to code.
Use cases
Problem
Scheduling a single meeting often takes 5+ emails. Multiply by 10 meetings a week and you've lost hours to calendar logistics.
Solution
CC the AI agent on scheduling emails. It checks your calendar, proposes times based on your preferences, handles back-and-forth, and sends the calendar invite when confirmed.
What you get
How to get started
Tools: Clara, Motion, Reclaim.ai
Problem
Executives and their assistants spend hours monthly on expense reports. Receipts pile up, categorization is tedious, and policy violations are caught only after submission.
Solution
The AI agent monitors your corporate card transactions and email receipts, auto-categorizes expenses, checks against company policy, and generates complete expense reports. You review and submit with one click.
What you get
How to get started
Tools: Brex, Ramp, Navan
Problem
Executives attend 25-40 meetings per week. Preparing for each one—reviewing who's attending, what was discussed last time, what's pending—takes 10-15 minutes. Most executives skip prep for all but the most important meetings, leading to missed context and repeated conversations.
Solution
The AI agent monitors the executive's calendar and prepares a brief for each meeting 30 minutes before it starts. The brief includes attendee profiles (pulled from LinkedIn and CRM), relationship history (last meeting notes, open deals, recent emails), pending action items, and relevant internal documents. For external meetings, it adds company news and recent funding or leadership changes.
What you get
How to get started
Tools: Superhuman, Otter.ai, Clari
Workflows we build
Each blueprint shows the trigger, the steps with the n8n nodes named, the guardrails and an importable template — and what it costs to have us run it for you.
All blueprints| Workflow | Department | Steps | Managed | Custom build |
|---|---|---|---|---|
| Email Triage AutomationMessages are answered or assigned within the hour. The inbox owner sees a daily digest: what was handled, what needs their decision, what was extracted as tasks. Routine requests get a drafted reply the same morning; nothing waits because it was invisible. | Operations | 8 | $197/month | $2,000–4,000 one-time |
| Meeting Prep AutomationEvery external call has a brief: who is attending and what they do, what the company does and what changed recently, the relationship history, live account signals, and three suggested talking points. Reps spend the twenty minutes on the call, not before it. | Sales | 7 | $197/month | $2,000–3,500 one-time |
| Weekly Reporting AutomationThe report arrives at 7am Monday in the same format every week, with every number sourced, deltas against last week and target, and a narrative that names the three things that changed. The owner approves or edits, and it goes out. Leadership reads a consistent document; the team gets Monday morning back. | Operations | 8 | $197/month | $2,000–4,000 one-time |
| AI Appointment RemindersEvery appointment gets a sequence — 7 days, 2 days, 3 hours — on the patient's preferred channel. Replies are understood and acted on: confirmations recorded, reschedules booked from available slots, cancellations trigger the waitlist. No-show rates typically fall by a third to a half, and front-desk phone time drops with them. | Operations | 8 | $197/month | $2,000–4,000 one-time |
Ready to ship?
Tell us your workflow — the free audit sends a one-page plan with scope and timeline in minutes. No call.
Is this for you?
Not quite? Take a look at ai sales agent — the closest neighbour.
Background
Reclaim hours of your day. An AI Executive Assistant lives in your email and calendar to auto-draft replies, find mutual meeting times, and brief you on the people you are talking to today.
Executives lose 20+ hours a week to inbox triage and scheduling ping-pong. An AI Executive Assistant reads inbound emails, drafts culturally-appropriate responses for your approval, intercepts meeting requests to propose times based on your preferences, and generates 1-page dossiers on clients right before your Zoom call begins.
Unlike a generic chatbot or manual process, an AI executive assistant agent runs autonomously and integrates with your existing tools. Gartner projects that by 2026, over 80% of enterprises will have used GenAI APIs or applications.
Build, buy, or done-for-you
Pick the path that fits your team and timeline. Most companies start with one and grow into the others.
Wire up a ready platform yourself. Best for hands-on teams comfortable configuring software.
We scope, build, and deploy your agent — integrated with your CRM and tools. Best for teams that want it live in days, not months.
See the ROI and cost before you commit — useful for justifying the decision internally.
Prefer to build it yourself?
If you’d rather DIY, these are the tools we’d reach for. Each lets founders and executives run an AI executive assistant agent without writing code.
| Tool | Best for |
|---|---|
| AI-accelerated email drafting and triage | |
| AI calendar optimization and task scheduling | |
| Email-based scheduling assistant | |
| Executive summary and briefing prep |
We may earn a commission when you sign up via our links. About the studio
Run the numbers first
Put your own volumes in before you ask for the plan — every calculator is free and needs no sign-up.
FAQ
Most inbox AI agents act as Copilots—they draft the response and wait for you to hit send. Scheduling agents, however, can be given permission to email guests directly to find a time.
Not in any version worth using. The workflows here draft and file; you send. Auto-send is granted per message type — calendar confirmations first, routine acknowledgements later — after weeks in which you did not have to edit them. Anything mentioning money, a commitment or a person’s performance never leaves the drafts folder on its own.
It takes the reading: the triage of the inbox into a short list, the first draft of every reply, the meeting brief assembled from the CRM and the news, the scheduling proposals with real availability. The EA edits, decides and handles the relationships — the part that needs a person. Teams describe it as the EA getting a junior assistant.
Gmail or Outlook, Google or Microsoft calendar, the CRM (HubSpot, Salesforce, Pipedrive), Slack, and the notes tool; meeting briefs pull from all of them plus a news search. It is installed in your own accounts — no forwarding mail to a third-party inbox — and the executive assistants package on this site is the four workflows together.
Choose your path
Use AI in your own day-to-day — free tools, copy-paste prompts. No engineering needed.
Best AI tools for founders →You deploy it across a teamThe 7 operations processes we install in the tools the team already runs — each priced, with a team package — and the free audit that names the first one.
Operations automation for teams →Ships in days
Tell us your workflow and the free audit sends a one-page plan for founders and executives — scope, recommended agents, and a go-live timeline — by email within minutes. No call, no obligation.