AI-assisted vendor and SaaS management

Problem

Companies average 130+ SaaS tools, many with unused licenses or auto-renewing contracts nobody tracks. Shadow IT creates security and compliance gaps.

Solution

The AI agent inventories all SaaS tools (via SSO, expense data, browser extensions), tracks usage per license, flags underutilized subscriptions, and alerts before renewals so you can negotiate or cancel.

Benefits

• Eliminate wasted SaaS spend (avg 25% savings)
• Visibility into all tools including shadow IT
• Proactive renewal alerts for negotiation
• Usage data for license optimization

How to get started

1. 1

   Connect data sources

   Integrate SSO, expense management, and browser extension data to build a complete tool inventory.

2. 2

   Set monitoring rules

   Define thresholds for underutilized licenses, upcoming renewals, and shadow IT detection.

3. 3

   Review and act

   Review the dashboard monthly. Cancel unused tools, right-size licenses, and negotiate renewals with usage data.

Recommended tools

Zylo, Productiv, Torii. See the full list on the AI Operations & IT Agent pillar page.