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Calculate how much time and money your team spends planning trips manually — and see how much an AI travel agent could save you each month.
On average, planning a single trip takes 2–5 hours when done manually. This includes researching destinations, comparing flights and hotels, coordinating schedules, building itineraries, and handling special requests. Complex multi-destination or group trips can take 8–15 hours. This calculator uses your actual hours-per-trip to estimate total planning cost.
AI travel agents automate the most time-consuming steps: searching flights and hotels across providers, comparing prices, building day-by-day itineraries, and rebooking when plans change. They process thousands of options in seconds instead of hours. Human planners then review and personalize the AI-generated plan, cutting total planning time by 60–80%.
The planning cost per trip depends on planner compensation and time spent. For a planner earning $30/hour spending 3 hours per trip, the planning cost is $90 per trip — separate from the trip's booking value. For agencies handling 50+ trips per month, this adds up to thousands in labor costs that AI can significantly reduce.
The average trip value input helps contextualize planning cost as a percentage of trip revenue. For example, if planning costs $90 and the trip is worth $2,500, planning overhead is 3.6% of revenue. With AI reducing planning time by 70%, that drops below 1.1% — freeing margin and capacity to handle more bookings.